Privacy Policy for Central Indiana Virtual Academy (CIVA)

Privacy Policy

Last updated: 2025-06-13

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

• Account means a unique account created for You to access our Service or parts of our Service.

• Company (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to Eminence Community Schools, 6760 State Road 42, Eminence, IN 46125.

• Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.

• Country refers to: Indiana, United States

• Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.

• Personal Data is any information that relates to an identified or identifiable individual.

• Service refers to the Website.

• Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.

• Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (e.g. the duration of a page visit).

• Website refers to Central Indiana Virtual Academy, accessible from https://civa.eminence.k12.in.us.

• You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

• Email address

• First name and last name

• Phone number

• Usage Data

Usage Data

Usage Data is collected automatically when using the Service and may include:

• Your Device's Internet Protocol address (e.g. IP address)

• Browser type and version

• Pages of our Service that You visit

• Time and date of Your visit

• Time spent on those pages

• Unique device identifiers and other diagnostic data

When You access the Service by or through a mobile device, We may collect:

• Type of mobile device

• Mobile device unique ID

• IP address of Your mobile device

• Mobile operating system and browser

• Other diagnostic data

Information from Third-Party Social Media Services

If the Company allows You to create an account and log in to use the Service through Third-party Social Media Services (such as Google, Facebook, Twitter), We may collect Personal data that is already associated with Your account. You may also have the option of sharing additional information through Your social account. If You choose to do so, You are giving the Company permission to use, share, and store it in accordance with this Privacy Policy. No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. Information sharing to subcontractors in support services, such as customer service is permitted. All other use case categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track activity on Our Service and store certain information. Technologies used may include:

• Cookies or Browser Cookies – A small file placed on Your Device.

• Web Beacons – Small electronic files (also referred to as clear gifs, pixel tags, and single-pixel gifs).

Cookies can be "Persistent" or "Session" Cookies. We use both types for the purposes below:

• Necessary / Essential Cookies

  Type: Session Cookies

  Purpose: These Cookies are essential to provide You with services and enable basic functionalities.

• Cookies Policy / Notice Acceptance Cookies

  Type: Persistent Cookies

  Purpose: These Cookies identify if users have accepted the use of cookies.

• Functionality Cookies

  Type: Persistent Cookies

  Purpose: These Cookies allow us to remember Your preferences.

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

• To provide and maintain our Service, including monitoring its usage

• To manage Your Account

• For the performance of a contract

• To contact You

• To provide You with news and general information

• To manage Your requests

• For business transfers

• For other purposes: data analysis, usage trends, and improving service

Retention of Your Personal Data

The Company will retain Your Personal Data only as long as necessary to fulfill purposes outlined in this Privacy Policy and comply with legal obligations.

Transfer of Your Personal Data

Your information may be transferred to computers located outside Your jurisdiction where laws may differ. Your use of the Service and submission of information represents Your consent to

that transfer.

Delete Your Personal Data

You may update, amend, or delete Your information at any time by contacting Us. We may retain some data where legally required.

Disclosure of Your Personal Data

We may disclose Your Personal Data:

• In the event of a business transaction

• To law enforcement

• To comply with legal obligations

Security of Your Personal Data

We strive to use commercially acceptable means to protect Your Personal Data, but no method of transmission or storage is 100% secure.

Children's Privacy

Our Service does not knowingly collect data from anyone under age 13. If we learn such data has been collected, it will be deleted promptly.

Student Data and FERPA

This site collects information solely for the purpose of facilitating enrollment with Eminence Community Schools through Central Indiana Virtual Academy (CIVA). Once submitted, student-related data will be handled in accordance with applicable student privacy laws, including the Family Educational Rights and Privacy Act (FERPA).

FERPA is a federal law that protects the privacy of student education records. All educational data collected through this site will be shared only with authorized personnel involved in the enrollment process and used solely for educational purposes.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

You are advised to review this Privacy Policy periodically for any changes. Changes are effective when posted.

Contact Us

If you have any questions about this Privacy Policy, You can contact us:

By email: [email protected]

By mail:

Eminence Community Schools

6760 State Road 42

Eminence, IN 46125